Evening Assistant

The role is designed to provide essential administrative and operational support within designated business areas, helping to maintain efficiency, accuracy, and adherence to internal procedures. The position acts as a reliable team contributor, supporting partners and fee earners in their daily activities through attention to detail, system and company tools use, and clear communication. A person in this role supports business development initiatives, financial processes, and practice-specific tasks, while encouraging learning and collaboration. The role also supports team development by participating in training sessions, sharing knowledge, and contributing to local initiatives. An Evening Assistant is supporting the team after standard working hours, providing continuity of work after the daytime assistants' working hours to maintain workflow efficiency.

Main duties and responsibilities

Daily support

• Provide administrative support and ensure smooth daily operations
• Collaborate with lawyers and internal teams, maintaining clear communication
• Follow processes and deliver tasks accurately and on time
• Support BD and finance activities (data updates, basic offer preparation)
• Ensure high-quality document handling
• Independently manage evening tasks and handover from the daytime team

Work organization

• Work independently with ongoing collaboration within the assistant team
• Manage inbox, prioritize tasks, and track deadlines

Working with documents

• Prepare and format complex documents
• Ensure accuracy, quality, and proper archiving
• Support transactions and document coordination
• Use Excel (basic formulas, filters)

Correspondence administration

• Manage incoming and outgoing mail and courier services
• Follow internal procedures and cooperate with support teams

System operation

• Use internal systems (e.g., InterAction, iManage, SNAP)
• Support matter opening, reporting, and document processes

Meeting organization

• Organize meetings and coordinate logistics (rooms, catering, IT)

Cooperation with subcontractors

• Arrange travel, work with vendors, and manage related admin tasks
• Coordinate translations and expenses

Activities in the Business Development (BD) area

• Maintain client data and support marketing initiatives
• Assist in preparing offers and contact lists

Invoicing process

• Support invoice preparation and cooperate with finance

Other commissioned tasks

• Handle administrative applications and ad hoc requests

Tasks resulting from the specifics of practices (selected key examples)

• Provide administrative support in practice-specific matters, including documentation, applications, and contact with external institutions
• Assist with property-related tasks and preparation of supporting documents

Self-development and proactivity

• Participate in training and take initiative in skill development

An Evening Assistant Provides general administrative and assistant support within the evening team. Possesses the skills and knowledge required to efficiently carry out standard tasks. Demonstrates proactivity, independence, and effectiveness. Navigates company systems and tools with ease and is familiar with relevant policies and procedure

About you

Education and Experience

• Proficiency in Polish, both spoken and written, at C2 level
• Proficiency in English, both spoken and written, at B2 level or higher
• Proven experience in the administrative role (minimum 1 year of experience) will be an advantage
• Practice in a corporate and international environment will be an advantage

Technical skills

• Confident use of Microsoft Office, particularly Word, PowerPoint, and Outlook, including formatting, presentation design, and efficient email and calendar management
• Ability to handle documents with care, including saving, naming, and organizing files during routine tasks and projects, with attention to accuracy
• Familiarity with internal systems and tools, using them to complete assigned tasks and report issues when needed

Soft skills

• Demonstrates a strong capacity for rapid learning and assimilation of complex information in dynamic work environments
• Strong communication and organizational skills, with the ability to prioritize tasks and manage time effectively
• Proactive and flexible approach to work, demonstrating attention to detail and a willingness to improve processes
• Ability to stay focused and productive under time pressure, maintaining quality and professionalism
• Positive attitude and commitment to delivering reliable and timely support
• Good problem-solving skills, using available resources and prior experience to resolve issues, with readiness to seek guidance when needed
• Willingness to learn and develop professionally, including openness to feedback and participation in training initiatives
• Understanding team collaboration, with the ability to support colleagues and contribute to shared goals
• Ability to organize their own work, manage multiple tasks, and maintain structure in a dynamic environment
• Responsibility for assigned tasks, ensuring follow-through and accountability
• Team-oriented mindset, showing initiative in helping others and fostering a cooperative work atmosphere

About Us

We're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.

At DLA Piper, we understand that inclusion is not a one-size-fits-all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.

Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.

Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your first day.

Apply now