HR Administrator

The HR Administrator's primary responsibility is to manage the day-to-day people-related operational activities for the South Africa office.

The role holder will provide a professional and efficient service, utilising the firm's technology and work closely with the Global Service Centre (GSC) and other centres of expertise (e.g. Talent Acquisition / Early Careers).

They will be forward thinking, open to new and different ways of working and propose new ideas to maintain and build on the high levels of service delivery of the HR team.

Main duties and responsibilities

Database Administration:

Providing full support, coordination, administration and accuracy on all HR related information and data. This may include but is not limited to:

• Ensures the smooth running of workflow for pre – boarding, on – boarding, employee lifecycle changes and termination of employees and partners
• Capturing all data changes for all employees on SuccessFactors (SF)
• Compiling reports – e.g. monthly annual leave report
• Ensuring our SF data is correct – regular data audits

Employee Benefits administration:

Liaising with the local medical provider:

• Ensuring the correct and complete forms have been submitted to the medical provider, Discovery
• Submission of the correct and complete paperwork to the payroll department to facilitate the employment of new staff and correct benefits are applied (letter of appointment, medical aid, group risk benefits, etc.)
• Assisting in the planning of the wellness days
• Maintaining a high level of data accuracy on iManage

General Administration:

This may include:

• Update monthly staff report with new starters, termination and any changes
• Preparing confirmation of employment letters for visa purposes
• Preparation of offer letters and employment contracts
• Monthly update to the LPC for new starters/leavers
• Submission of training contracts (PVT) to the LPC
• Arranging induction plan and meetings for new joiners
• Drafting minutes for HR meetings
• Preparing maternity statements
• Preparing bursary workback agreements

Talent Acquisition/Early Careers:

This may include:

• Early Careers (EC) candidate screening of high-volume applications and arranging / attending interviews
• Early Careers Assessment Day planning and preparation
• Sending psychometric assessments and pre-employment checks to EC candidates
• Local induction planning

General:

• Co-ordinating HR initiatives and projects
• Maintaining the highest level of confidentiality in the role
• Building and maintaining relationships with internal and external stakeholders
• Co-ordinating assessment day
• Assisting with ad hoc local project work and international BAU processes (e.g. performance and talent review processes)

About you

• HR or related qualification
• Relevant experience within a corporate/professional services environment is essential. Law firm experience desirable
• Exposure to HR systems (SAP Payroll, SuccessFactors, SNOW)
• Sound knowledge of MS Office (i.e. Outlook, Word, Excel, PowerPoint & Teams)
• Excellent verbal and numerical communication skills
• Demonstrable experience of maintaining confidentiality
• A mature, flexible and proactive approach to work
• An ability to stay calm and composed in demanding situations
• Demonstrate a professional approach in terms of commitment and internal client care
• Ability to multi-task and work to deadlines, be methodical and logical as well as thrive in a robust and changing environment
• Demonstrate a growth mindset, be open to new ideas and be proactive in their own development
• Understand, identify with and champion the firm's culture and values

About us

We're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.

At DLA Piper, we understand that inclusion is not a one-size-fits-all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.

Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.

Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your first day.

Apply now