Legal Secretary

Secretarial Services

Job Reference



Secretarial Services


Business Professionals


Bucharest, Romania



The role


We are currently recruiting an experienced secretary to join our highly qualified, dynamic team in Bucharest. You will be responsible for assisting the lawyers in the management of their day-to-day workload, thus enabling them to focus on providing legal services to clients. You will have the skills, knowledge and attributes to work flexibly within our fast moving and changing environment. 

This is a role for a proactive, self-motivated, enthusiastic and a professional individual who thrives on delivering results.


  • Work collaboratively with the rest of the secretarial team to provide comprehensive secretarial and administrative support, taking ownership and ensuring the work is executed in the most efficient and appropriate way
  • Ensure interface with people from outside the company
  • Proactively manage and maintain fee earner diaries and contacts; coordinate meetings with internal and external clients, ensure all work activities are scheduled effectively
  • Deal with external and internal telephone calls and queries in a professional manner and relay messages to the relevant person
  • Amend and format documents using the in-house style in all produced documents
  • Draft daily correspondence, prepare and produce various materials for conferences, meetings and other events 
  • File management: opening and closing of files, archiving and ensuring that all relevant documents are filed electronically and paper based, when required
  • Managing the billing process using the internal financial system. Enter the lawyer time recordings. Create bills, register disbursements, amend narratives, request for inter-office bills, and liaise with international offices where necessary
  • Ensure information flow between the firm and external clients as well as between their lawyers and the other firm’s departments
  • Offer assistance to other colleagues (lawyers or business support staff) when workload is high

This job description is not designed to be exhaustive and can be varied as required to develop or fulfil this role.


  • Native Romanian speaker, with good command of English (verbal and written)
  • Proficient in Microsoft Office
  • Good verbal and listening communications skills; positive 'can do' attitude
  • Strong at prioritising and dealing efficiently with multiple tasks
  • Ability to manage a high workload and meet tight deadlines
  • Proactive and able to use initiative and work with minimal supervision
  • Excellent attention to detail; ability to work quickly and accurately under pressure
  • Ability to work co-operatively in a team, sharing information and knowledge 
  • Experience in working for international companies is nice to have
  • Enthusiasm to learn and develop oneself are highly appreciated


DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.


In everything we do connected with our People, our Clients and our Communities, we live by these values:

  • Be Supportive - we are compassionate and inclusive, valuing diversity and act thoughtfully
  • Be Collaborative - we are proactive, passionate team players, investing in our relationships
  • Be Bold - we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions
  • Be Exceptional - we are strategic and driven, exceeding standards and expectations


At DLA Piper, diversity and inclusion underpins how we live our values and everything we do.  We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work. 

Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that’s why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We support anyone with a disability or long term health condition to ensure they have the opportunity to perform at their best. If you have not done so already, please let us know if you require any support so we can make the right adjustments and considerations should they be required.


We know that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That's why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.


In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and references from previous employers.