TBC
En la oficina de Madrid de DLA Piper buscamos un/a Executive Assistant que quiera unirse a nuestro equipo y ofrecer soporte administrativo y organizativo de excelencia a nuestros socios y abogados.
Principales responsabilidades:
Soporte administrativo
- Gesti贸n de agendas, reuniones, llamadas, correspondencia y viajes.
- Elaboraci贸n y formato de documentaci贸n legal, informes y presentaciones.
- Gesti贸n y archivo de documentaci贸n f铆sica y digital.
- Apoyo administrativo a abogados y equipos legales.
Soporte financiero y de facturaci贸n
- Apertura y cierre de clientes y asuntos, verificaciones de conflictos y cumplimiento AML
- Seguimiento de gastos y control de horas
- Apoyo en la facturaci贸n, gesti贸n de fondos de clientes y seguimiento de cobros
- Elaboraci贸n de informes relacionados con facturaci贸n y cuentas pendientes
Soporte a Marketing y Desarrollo de Negocio
- Colaboraci贸n con el departamento de marketing en la elaboraci贸n de propuestas comerciales y organizaci贸n de eventos.
- Mantenimiento de informaci贸n de clientes, experiencias y directorios legales.
Perfil buscado:
- 2-3 a帽os de experiencia previa como Legal Executive Assistant o posiciones administrativas similares en entornos de servicios profesionales.
- Excelentes capacidades organizativas y atenci贸n al detalle.
- Nivel alto de ingl茅s y espa帽ol.
- Manejo avanzado de Microsoft Office.
- Habilidades de trabajo en equipo y orientaci贸n al cliente.
Buscamos una persona proactiva, organizada, resolutiva y capaz de desenvolverse en un entorno din谩mico, con inter茅s en desarrollar su carrera profesional dentro de un despacho internacional de primer nivel.
隆Te esperamos!
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We are currently seeking a Executive Assistant to join our team at DLA Piper's Madrid office, providing high-quality administrative and organizational support to our partners and lawyers.
Key Responsibilities:
Administrative Support
- Manage calendars, meetings, calls, correspondence, and travel arrangements.
- Prepare, format, and produce legal documents, reports, and presentations.
- Maintain accurate digital and physical filing systems.
- Provide administrative support to lawyers and the wider legal team.
Finance & Billing Support
- Support client and matter opening and closing processes, including conflict checks and AML compliance procedures.
- Assist with expense processing and time-recording reviews.
- Support billing activities, client fund administration, and payment follow-up.
- Prepare reports relating to billing, payments, and outstanding receivables.
Marketing & Business Development Support
- Collaboration with the Marketing department in the preparation of business proposals and the organisation of events.
- Maintenance of client information, deal credentials, and legal directory submissions.
Skills & Qualifications
- 2-3 years of previous experience as a Legal Executive Assistant or in a similar professional services environment.
- Strong organizational skills and excellent attention to detail.
- Excellent written and verbal communication skills in both English and Spanish.
- Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Strong teamwork skills and the ability to collaborate effectively across multiple departments.
What are we looking for?
We are seeking a proactive, highly organized, and detail-oriented professional with strong problem-solving abilities and a client-focused mindset. The successful candidate will thrive in a fast-paced environment, demonstrate excellent prioritization skills, and be committed to delivering high-quality work while continuously seeking opportunities for improvement.
This is an excellent opportunity for a motivated individual looking to develop their career within a leading international law firm.
Apply now!
Te informamos que en DLA Piper estamos firmemente comprometidos con la igualdad de oportunidades, con la diversidad e inclusi贸n, contando con una estrategia a nivel local e internacional para la promoci贸n y consolidaci贸n de estos valores. Este compromiso marca nuestro plan de actuaci贸n en los programas de captaci贸n, promoci贸n y desarrollo de talento.
Apply nowRequesting Adjustments
At DLA Piper, we aim to make meaningful progress and build an inclusive culture where anyone affected by disability, neurodiversity or a long-term health condition has an equitable and accessible chance of success. If you think you may need adjustments or additional support to enable you to participate in our recruitment process, please contact our Recruitment team and we will be happy to support you.
Agile Working
We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That鈥檚 why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.
Pre-Engagement Screening
In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability, and references from previous employers.
Our hiring approach
Our hiring approach enables us to learn about the professional and person you are, and gives you the opportunity to learn about us. Your recruitment experience can differ depending on the type of role you are interviewing for. You will always meet your direct Line Manager for your role, as well as peers and close collaborators for the position. For some of our roles we may also use assessment tools, practical exercises, and panel presentations. Your Recruitment Business Partner will inform you of the recruitment process at the start of any recruitment process, but please let us know if you have any questions prior to making an application.
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