Senior Legal Assistant

The role is designed to deliver high-level administrative and operational support across multiple business areas, ensuring efficiency, accuracy, and compliance with internal procedures. The position serves as a trusted advisor and coordinator, adding value through critical thinking, system expertise, and stakeholder engagement. A person in this role supports business development initiatives, financial processes, and practice-specific tasks, while fostering continuous improvement and knowledge sharing. The role also contributes to team development through training, innovation, and active participation in firm-wide initiatives.

Main duties and responsibilities

Daily support

• High-quality admin & operational support to lawyers
• Proactive approach, managing expectations & relationships
• Cooperation with MBD and Finance (data, offers, compliance)
• Knowledge sharing and mentoring junior team members

Work organization

• Independent task management aligned with priorities
• Inbox coordination and proactive planning
• Communication on deadlines and progress
• Identifying improvements and optimizing processes

Working with documents 

• Advanced document formatting (Word expert)
• Support in transactions and complex projectsDocument archiving and compliance
• Efficient handling of print/scan tasks
• Excel support (tables, basic formulas, formatting)

System operation

• Advanced use of internal systems
• Supporting and training others
• Proactive troubleshooting and improvements

Meeting organization

• Organizing meetings and logistics (rooms, catering, IT)
• Coordinating with reception and vendors
• Managing business travel (flights, hotels, visas, expenses)

Activities in the Business Development (BD) area

• Maintaining client data (InterAction)
• Supporting events and invitations
• Assisting with proposals and pitches
• Cooperation with lawyers and marketing

Invoicing process

• Preparing invoices, WIP checks, corrections
• Cooperation with Finance team
• Handling basic payments and fees

Other commissioned tasks

• Ad hoc projects and practice-specific support
• Contact with public institutions (if needed)
• Preparing applications and tracking deadlines

About you

Education and Experience

• University degree (preferred: administration, management, English Philology and similar)
• Proficiency in Polish, both spoken and written, at C2 level
• Proficiency in English, both spoken and written, at B2 level or higher
• Demonstrates proven experience in a Assistant role (minimum 3 years of experience), with a track record of delivering high-quality support in a dynamic, multi-stakeholder environment
• Practice in a corporate and international environment (preferred: law firm) will be an advantage

Technical skills 

• Advanced proficiency in Microsoft Office, particularly Word, PowerPoint, and Outlook, including complex formatting, professional presentation design, and efficient email and calendar management
• Expert-level document handling, with the ability to manage, format, archive, and coordinate multiple documents during transactions and high-volume projects, ensuring accuracy and compliance
• System fluency, demonstrating deep understanding and independent use of internal platforms and tools, with the ability to advise others and troubleshoot issues proactively

Soft skills

• Excellent communication and organizational abilities, with a clear capacity to prioritize tasks effectively
• A proactive, flexible, and meticulous approach to work, showing initiative and a drive for continuous improvement
• Ability to remain composed and productive under time pressure
• A positive attitude and strong commitment to delivering high quality support
• Excellent problem-solving using prior knowledge and experience, with the ability to make independent decision when needed
• Willingness to learn and grow professionally, including openness to feedback and participation in development initiatives
• Very good understanding of team dynamics and experience in mentoring or training junior colleagues
• Strong ability to organize own work effectively, manage multiple priorities, and maintain structure in a dynamic environment
• Readiness to take ownership of assigned tasks and responsibilities, ensuring accountability and reliability in daily operations
• Strong collaboration skills and a genuine willingness to work as a part of a team, contributing to shared goals and supporting colleagues

About Us

We're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.

At DLA Piper, we understand that inclusion is not a one-size-fits-all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.

Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all.   If you need any support or adjustments, please let us know.

Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your first day.