Team Administrator

Property & Workplace

Job Reference



Property & Workplace


Business Professionals


Dublin, Ireland

The role


We are recruiting a Hub Team Administrator within Secretarial Services, based in our Dublin office.

In many of our offices, ‘Hubs’ have transformed how secretarial services are delivered; with team members sharing the workload. Hubs also provide opportunities for developing a broader range of skills for pursuing a defined career path, networking and knowledge-sharing. These opportunities were not possible with the traditional model.

We are proud of our history of secretaries progressing to take leading roles in the strategy setting and day-to-day running of our secretarial function.


We have 4 levels of role in the team:


  • Team Coordinator – Manages and takes responsibility for the efficient running of the team. Oversees incoming work flow. Distributes tasks appropriately amongst the team whilst operating as a senior level Secretary. Responsible for communicating with fee earners to keep them appraised of a task or project status.
  • Senior Secretary – Takes ownership for the efficient running of the team by role-modelling as an effective and responsible team member and acts as workflow supervisor where required.
  • Secretary – Provides general secretarial and administration services as part of the secretarial team.
  • Team Apprentice – A junior level role for those developing their skills, undertaking routine administration tasks at the direction of the Team Coordinator.




Working collaboratively with the rest of the team, to provide a comprehensive administrative support service by:


  • Taking responsibility to ensure work is undertaken in the most appropriate way to maximise efficiency
  • Managing expectations in terms of deadlines and outcome of tasks assigned
  • Filing and e-filing of relevant paperwork and all documents in a timely manner
  • Printing, scanning and photocopying as required by fee earners and secretaries
  • Opening of matters in iManage
  • Processing invoices and simple expense claims
  • Assisting with meeting arrangements including restaurant bookings, in-house room bookings, catering and IT requirements
  • Entering client details into contact database (Interaction)
  • Organising courier deliveries and collections
  • Assisting with team event arrangements
  • Other administrative duties as required




  • Some previous relevant admin experience
  • Knowledge of Microsoft Office Suite
  • Good verbal and written communication skills
  • Friendly, personable and approachable
  • Adaptable and flexible approach
  • Conscientious and diligent
  • Remains calm under pressure
  • Eager to learn and develop skills
  • Adopt a can do attitude