Secretary

The role

The Dublin office opened in 2019 and has grown rapidly over the past five years. 

This is a newly introduced role that will support the Head of Operations and Business Services leads including Operations, Property & Workplace, HR, Marketing & Business Development and Finance by providing a comprehensive, high-quality administrative service across our core Business Services functions.

The successful candidate will provide a client focused service, which is aligned to the firms strategic goals. The Business Services teams work closely with our international Communities of Expertise (COE’s) and our Shared Service Centre, to deliver an exceptional operations service to our internal clients.
 

MAIN DUTIES AND RESPONSIBILITIES 
 

• A key part of this role will be to provide high quality administrative support to the Head of Operations and Business Services leads, including but not limited to diary management, scheduling meetings, scheduling interviews, drafting meeting agendas, making travel arrangements, completion of process initiation forms, letter creation, ad hoc report generation and slide deck preparation. 
• Processing of supplier invoices and expenses for the Business Services functions, liaising with the relevant internal teams. 
• First point of contact for routine queries and triaging enquiries to the appropriate person or relevant team.
• Supporting the local and internal international teams with office visitors, secondments, guest speakers and external vendors.  
• Involvement in ad hoc local and international projects.
• Assisting with planning and organising events, staff training, and employee engagement activities.
• Providing admin assistance to various internal committees (CSR, H&W, D&I etc).

ABOUT YOU
 

• Excellent organisational skills including a high level of attention to detail to ensure high standards are adhered to.
• Pro-active with the ability to manage competing priorities in a fast-paced environment, taking ownership of tasks with a solution focused approach.
• Good communication skills both written and verbally.
• High proficiency in Microsoft Word, Excel, Outlook and PowerPoint
   

ABOUT US

DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.

OUR VALUES
In everything we do connected with our People, our Clients and our Communities, we live by these values:

• Be Supportive – we are compassionate and inclusive, valuing diversity and acting thoughtfully
• Be Collaborative – we are proactive, passionate team players investing in our relationships
• Be Bold – we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions
• Be Exceptional – we are strategic and driven, exceeding standards and expectations
   

DIVERSITY AND INCLUSION

At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.

Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that’s why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

HYBRID WORKING
We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That’s why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

PRE-ENGAGEMENT SCREENING
In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.