Administrative & Billing Assistant (temporary contract)

Secretarial Services

Job Reference



Secretarial Services


Business Professionals


Luxembourg, Luxembourg

The role

We are a truly global organisation with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, and a superb pedigree in the Legal sector. We proud ourselves on our award winning highly innovative approach, which has won us clients ranging from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, across all sectors. 

We need someone who is passionate about assisting the lawyers to give great service to clients, helping to achieve our goal, to be the leading global business Law firm. 

You will be a highly professional and organised individual, energetic, enthusiastic and with great people skills. As a dedicated team player, you will flourish within our fast-moving environment, enjoying an excellent remuneration package and great opportunities to advance your career within our global Firm. We are an entrepreneurial team that enjoy the work we do within an international setting. 

Will you add your skills to our Luxembourg team? 

Please note that this position is a temporary contract for a period of 18 months.


  • Working closely with the Lawyers and the Billing & Collection Manager on the billing process (Client billing process)
  • Working collaboratively with the rest of the secretarial team, to provide a comprehensive secretarial/admin support service 
  • Assisting lawyers with filings or other registrations with company registers 
  • Executing tasks related to lawyers’ time entry and new business intake requests and general file organisation and maintenance
  • Pro-actively managing and maintaining fee earners’ diaries
  • Organising meetings, events and travels 
  • Liaising with a wide range of internal stakeholders and clients 


  • Previous proven secretarial experience in a fast pace corporate environment. Law firm environment is an asset 
  • Excellent experience with Microsoft office software packages 
  • Strong Communication (verbal, written incl. reporting) – advanced presentation skills in PowerPoint / Excel/ Word – with experience in pulling together business management quality decks
  • Able to communicate fluently in French with a high level of written and spoken business English. German is an asset 
  • Highly structured and organized
  • Able to demonstrate initiative and energetic approach to the work 
  • Able to work as part of a team and able to work calmly under pressure 
  • Problem solving ability and ability to take ownership of tasks
  • Positive spirit and collaborative mindset


DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.


In everything we do connected with our People, our Clients and our Communities, we live by these values:

  • Be Supportive – we are compassionate and inclusive, valuing diversity and acting thoughtfully
  • Be Collaborative – we are proactive, passionate team players investing in our relationships
  • Be Bold – we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions
  • Be Exceptional – we are strategic and driven, exceeding standards and expectations


At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.

Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that’s why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.


We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That’s why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.


In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.