Senior Legal Assistant

Secretarial Services

Job Reference

220001G9

Function

Secretarial Services

Category

Business Professionals

Location

Melbourne, Australia

Schedule

Full-time

The role

THE OPPORTUNITY

DLA Piper understands that you're building a future. Which is why we encourage you to reach your full potential. To explore the opportunities and choices that shape your individual career journey. Here, personal growth goes hand in hand with professional development. 

That's our commitment. This is your opportunity. 

An exciting opportunity has become available for a high performing Senior Legal Assistant to join DLA Piper's Secretarial Team in our Melbourne Office for a 15 month Fixed-Term parental leave coverage period. 

In this dynamic position, you will be part of a collaborative team where you will provide a range of administrative support to multiple fee earners in our Intellectual Property & Technology practice group.

We would like to hear from you if you are a dedicated business support professional who values the impact of the secretarial function to us achieving our collective firm goals. You're a team player who enjoys collaborating with peers in delivering an exceptional service.

MAIN DUTIES AND RESPONSIBILITIES

  • Word processing, document preparation and drafting correspondence
  • Complex diary management (Outlook)
  • Financials – including external/internal billing and reporting, and third party invoicing
  • Liaising with both internal and external clients as required
  • Organising travel arrangements
  • Entering client details into a contacts database
  • Creating new client matter files, closing and archiving client matter files
  • Preparation of documents for international board calls
  • Mentoring of junior legal assistant staff
  • All general administrative tasks including filing and photocopying

ABOUT YOU

  • 5+ years experience working in a similar role within a law firm or professional services environment
  • Excellent communication skills (both written and oral), demonstrate an eye for detail and approach your tasks with enthusiasm and pride
  • Thrive in a fast-paced working environment, and relish the opportunity to exercise your proven time management and organisational skills to deliver excellent client service
  • Demonstrate advanced proficiency in the MS Suite