Secretary

The role

THE OPPORTUNITY

This role will be responsible for supporting one Partner and their team to undertake legal administration. 

Working in a timely and effective manner, the successful candidate will be responsible for assisting fee earners to undertake tasks. 
MAIN DUTIES AND RESPONSIBILITIES

• Draft, create and edit documentation, in line with the house style guide
• Accurate and timely entry of data to open and maintain clients and matters, including performing conflict searches.  Adherence to firm matter opening policy and procedures
• Accurately produce billing reports and draft bills in a timely manner. Work with fee earners to ensure bills are accurate and meet needs of clients
• Release and post all final bills. Organise billing letters where necessary
• Enter and process all invoices and reimbursements for payment in a timely manner
• Filing of relevant paperwork including correspondence, email print outs, research material and financial receipts on a daily basis
• Working with authors to organise files in a practical and easy-to -use manner
• Maintaining up to date client records, front of file matter contact sheets and Outlook/Interaction Contacts, including client contact details, client specific requests in relation to billing and bill formats
• Printing any emails that require filing on appropriate files in a timely manner 
• Make appointments for fee earners as requested, (eg room booking, catering, etc.)
• Answer telephones and handle all calls in a professional manner
• Arranging conference calls
• Organising and assisting with client functions
• Photocopying, Faxing, Scanning
• Arrange travel bookings, including flights, taxis, accommodation and rental cars
• Attending team and office meeting
• Close and archive files and matters (as per archiving guidelines/policy)
• Other requested secretarial duties

ABOUT YOU

• Proven experience as a Secretary of Partner within a legal environment 
• Excellent communication skills in English and Chinese 
• Intermediate knowledge of Microsoft Outlook, Word, Powerpoint and Excel is essential 
• Good team player and ability to work effectively with others
• Ability to build rapport and develop professional relationships internally and externally 
• High level of resilience 
• Good problem solving skills 
• High level of attention to detail and diligence 
• Flexible and adaptable 
• Good time management and organisational skills
• Proactive and seeks to add further value to stakeholders

ABOUT US
DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.
OUR VALUES
In everything we do connected with our People, our Clients and our Communities, we live by these values:

• Be Supportive – we are compassionate and inclusive, valuing diversity and acting thoughtfully
• Be Collaborative – we are proactive, passionate team players investing in our relationships
• Be Bold – we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions
• Be Exceptional – we are strategic and driven, exceeding standards and expectations

DIVERSITY AND INCLUSION
At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.
Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that’s why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.
HYBRID WORKING
We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That’s why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.
PRE-ENGAGEMENT SCREENING
In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.