Finance Assistant

The role

THE OPPORTUNITY

Reporting to the Finance Manager, Singapore, the Finance Assistant will handle all the filing, data entry and payments.   As part of the role, he/she will have overall responsibility for activities related to checking and posting vouchers, processing payments, maintaining vendor records, updating the cashbook and also ensure that all activities are being performed on timely, accurately basis and in accordance with firm policy.

This job description is not exhaustive and the job holder may be required to undertake additional duties from time to time to ensure the smooth running of the department.
MAIN DUTIES AND RESPONSIBILITIES

• Check and post vouchers, including expense claims, operating expenses invoices, air tickets, external counsel bills, interoffice bills etc. to ensure the approval are obtained in accordance with firm policy and authorization matrix  
• Handle petty cash, including checking, posting and arranging to top up cash float on monthly basis
• Prepare and process payments according to schedule payment circle, post the payment in system on timely basis, email notification to supplier & individuals etc. 
• Update cashbook to ensure all payment transactions are completely recorded
• Maintain vendor form records, including obtaining completed vendor form, create and update vendor records in Finance system and payment template in bank portal. 
• Maintain Account Payables mailbox, including response to queries on supplier / external counsel invoice status and Interoffice bills, chaser and update etc.
• Handle receipts and payments transaction on clients’ account, including update clients’ account records, email notification, ensure the transactions are process in accordance with firm policy
• Prepare Interoffice expense recharge bills, including liaise with finance in other offices. 
• Handle Intercompany transactions and balances reconciliation, including liaise with finance in other offices  
• Prepare month-end closing and post the related adjustments
• Updates job knowledge by participating in training or seminar
• Coordinate with external audits and support month-end and year-end closing
• Establish and maintain effective and cooperative working relationships with colleagues and other teams
• Special tasks or other projects as assigned by supervisor

ABOUT YOU

• 1 – 3 years of working experience in Accounting field
• Bachelor’s Degree, preferably in Accounting, Finance, Economic or any related discipline
• Pro-active, result-oriented and able to cope with multi-tasks
• Good skills of coordination, work prioritization and problem solving
• Good command in English both written and verbal
• Good at MS Office computer skills (Excel, Word) 
• Knowledge in Elite / SAP system would be an advantage