Senior Legal Assistant

The role

Running a successful business involves loads of different processes, and billing ranks high among the most critical ones. If the billing function does not run smoothly, the entire business may be brought to a halt. A streamlined billing requires consistent effort and lean procedures, enabled by talented and dedicated workforce. Do you think you’re up to this challenge?

The Opportunity: Billing assistant, Secretarial-Administrative Department

We are currently recruiting a billing assistant to join our highly qualified, dynamic team in Bucharest. You will be responsible for assisting the lawyers in the client intake and billing processes, thus enabling them to focus on providing legal services to clients. You will have the skills, knowledge and attributes to work flexibly within our fast moving and changing environment.

This is a role for a proactive, self-motivated, solution oriented and a professional individual who thrives on delivering results.

MAIN DUTIES AND RESPOSNIBILITIES

• Collect client identification documents, help drafting legal assistance agreements with internal and/or external clients as well as engagement letters/confirmations with other DLA Piper offices
• Open client matters within company system and store all documentation on paper and electronically according to the company internal policies
• Set in the company operating system the hourly rates for fee earners and tax consultants for each matter according to the agreements concluded with clients and/or engagement letters/confirmations concluded with other DLA Piper offices
• Record in the system the time worked by fee earners and tax consultants on each client matter, prepare monthly billing guides, operate the changes suggested by fee earners, tax consultants and clients
• Issue, send, save in the system and keep records of the invoices issued to the company clients, in compliance with the contractual provisions regarding invoicing (applicable discounts, hourly rates, invoicing currency, invoiced entities, etc.) as well as the company internal invoicing policies
• Pro-active in the process of collecting amounts invoiced to clients, in compliance with the company internal policies

This job description is not designed to be exhaustive and can be varied as required to develop or fulfil this role
ABOUT YOU

• computer literate: MS Office, especially Excel: use of formulas, functions, Excel formatting
• knowledge of the English language – financial terms
• ability to understand processes and make them more efficient
• ability to learn and operate with new technologies and systems used for client intake, invoicing, etc.
• ability to analyze and synthesize
• ability to make decisions and assume responsibility
• ability to find solutions for the problems faced
• communication and relationship skills both with colleagues and with external clients
• ability to comply with the requirements and deadlines for handing over the works
• a sense of organization and ability to prioritize and plan
• primary accounting knowledge is a plus

If you are looking to take a step up in your career, this is a fantastic opportunity for you to join DLA Piper, a leading global business law firm, and be part of our success. You will be part of an inclusive, approachable and supportive team with a global mind-set, celebrating our international coverage and delivering the highest standard of legal advice and service excellence across borders.

ABOUT US
DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world.
Our Bucharest office has continuously grown over 15 years, reaching a mature team of 50 internationally trained Romanian lawyers and tax consultants, including 10 partners, able to handle complex legal and tax matters, combining local industry knowledge with international experience built on cross-border projects, featuring 10 strong practice areas and 10 focus sectors.

OUR VALUES
In everything we do connected with our People, our Clients and our Communities, we live by these values:

• Be Supportive – we are compassionate and inclusive, valuing diversity and acting thoughtfully
• Be Collaborative – we are proactive, passionate team players investing in our relationships
• Be Bold – we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions
• Be Exceptional – we are strategic and driven, exceeding standards and expectations

DIVERSITY AND INCLUSION
At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.
Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that’s why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

HYBRID WORKING
We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That’s why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

PRE-ENGAGEMENT SCREENING
In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.