Senior Legal Assistant

Property & Workplace

Job Reference

1286

Function

Property & Workplace

Category

Business Professionals

Location

Bucharest, Romania

The role

  

THE OPPORTUNITY

The administrative secretary is responsible for providing secretarial, clerical and administrative support to the lawyers in order to ensure that services are provided in an effective and efficient manner.

RESPONSIBILITIES

  • Ensure interface with people from outside the company
  • Assist in the planning and preparation of meetings, conferences and conference telephone calls
  • Draft daily correspondence, prepare and produce various materials for conferences, meetings and other events (local and abroad)
  • Word-processing, insert comments, format documents and use the in-house style in all produced documents
  • Fill in forms and file documents with the local authorities
  • Oversee record of time and billings of the lawyers she/he is charge with
  • Collect client identification documents, help drafting legal assistance agreements with internal and/or external clients as well as engagement letters/confirmations with other DLA Piper offices
  • Open client matters within company system and store all documentation on paper and electronically according to the company internal policies
  • Set in the company operating system the hourly rates for fee earners and tax consultants for each matter according to the agreements concluded with clients and/or engagement letters/confirmations concluded with other DLA Piper offices
  • Record in the system the time worked by fee earners and tax consultants on each client matter, prepare monthly billing guides, operate the changes suggested by fee earners, tax consultants and clients
  • Issue, send, save in the system and keep records of the invoices issued to the company clients, in compliance with the contractual provisions regarding invoicing (applicable discounts, hourly rates, invoicing currency, invoiced entities, etc.) as well as the company internal invoicing policies
  • Ensure information flow between the firm and external clients as well as between their lawyers and the other firm’s departments
  • Consolidate, collate, safeguard and circulate (internally and externally) information
  • Maintain confidentiality of company information he/she has access to
  • Offer assistance to other colleagues (lawyers or business support staff) when workload is high
  • Perform other related duties as required

ABOUT YOU

  • Business sound written and spoken English
  • Highly computer literate (MS- Office, Word, Excel, Power Point, Email, Internet)
  • Good verbal and listening communications skills
  • Communication and relationship skills both with colleagues and with external clients
  • Ability to find solutions for the problems faced
  • Ability to make decisions and assume responsibility
  • Ability to work independently and in a team
  • Sense of organization and ability to prioritize and plan
  • Attention to detail
  • Reliability
  • Initiative

ABOUT US
DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.

OUR VALUES
In everything we do connected with our People, our Clients and our Communities, we live by these values:

  • Be Supportive – we are compassionate and inclusive, valuing diversity and acting thoughtfully
  • Be Collaborative – we are proactive, passionate team players investing in our relationships
  • Be Bold – we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions
  • Be Exceptional – we are strategic and driven, exceeding standards and expectations

DIVERSITY AND INCLUSION
At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.

Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that’s why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

HYBRID WORKING
We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That’s why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

PRE-ENGAGEMENT SCREENING
In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.